This page explains what data you might give to me and how it may be used.
Eve Packwood is the appointed Data Controller and Data Processor for your data, in regards to your participation in physical activity classes with Eve and your data is collected in compliance with UK/EU GDPR Regulations. You can read more about your rights here
DATA YOU SHARE WITH ME WHEN YOU CONTACT ME /BOOK A CLASS ON THIS SITE
When you send me an email through the contact form, or book a class through the booking page on the website, you will provide me with your name, email address, telephone number and your question/s.
This information is stored in this password protected site and/or sent to my email address: firstname.lastname@example.org
I will use this information to:
Confirm your booking if there is a space available when you book
Get in touch to let you know a space has come up if you are on the waiting list.
Reply to your questions by email, phone or text you – which ever you have requested in your message. If you have not specified, the I will reply to your email and send you a text message to let you know this.
DATA YOU SHARE WITH ME WHEN YOU ATTEND A CLASS
When you attend your first class, I will ask you to complete a quick registration form - a Physical Activity Readiness Questionnaire or PARQ for short, which asks for two key areas of information:
Your name (so I know who you are…. Hello there!)
Date of Birth (useful for the emergency services)
Telephone number (so that I can keep you informed about class cancellations/updates*)
An Emergency contact name number (useful for the emergency services)
Your email address (so that I can keep you informed about class cancellations/updates*)
*From time to time your contact details may be used to inform you of special events or class information other than cancellations/updates. You have the right not to be informed of such and you have the right to request this by emailing email@example.com.
Your emergency contact information is stored in a password protected file, in a password protected device, should this be needed during a class. The passwords are known only to the instructor. You may ask me at any time, to remove the personal data you have previously provided on your form. Please note you will still be required to sign a new copy of your PARQ form and complete part 2, to reconfirm your acceptance of the terms of taking part in the class.
Your form will also ask you to answer some basic questions about your health and fitness and to sign to say you understand the risks involved in taking part in the class. This is a very standard practice in the health and fitness industry, to make sure that as your instructor, I can offer you relevant information about the class in relation to the answers you provide.
Please note that this form and the advice you receive from me when you complete it, is NEVER a substitute for a consultation with a medical caregiver/GP. I am not medically trained and if you are at all unsure about your suitability to attend this (or any other exercises class) I expressly advise you to check with your medical caregiver before you attend.
WHAT HAPPENS TO MY PAPER FORM?
This is stored securely. You have the right to request to see this form.
WHAT HAPPENS TO MY CONTACT DETAILS?
Your name, emergency contact information and date of birth will be transposed into a password protected document that is stored on a password protected computer and mobile device – these passwords are known to the instructor only. A copy of this document is available to the device during the class, in the event of an emergency.
You have the right to see information you have provided me with, that pertains to you only, on this document.
When you visit the website for the first time, a pop up will show that enables you to change your preferences and decline certain types of cookies to be stored on your computer while browsing this website. You can also remove any cookies already stored on your computer, but keep in mind that deleting cookies may prevent you from using parts of our website
The following links explain how to access cookie settings in various browsers:
To opt out of being tracked by Google Analytics across all websites, visit this link: http://tools.google.com/dlpage/gaoptout.
Published August 2019